Save as DAISY introduction

Original Author(s): Olaf Mittelstaedt

This program functions and can be regarded as a DAISY editor. It appears as a plug-in in Microsoft Word XP, 2003, 2007 and 2010. It also can be installed in Open Office.

A row of dedicated icons will appear in Word XP and Word 2003. In Word 2007 and 2010 look for the ‘accessibility’ menu to find these icons.

Once a Word document is saved in *.docx format you can with a click on the respective file menu (or keyboard shortcuts) either:

  1. Save as DTBook (the DAISY Z39.68 xml source file)

  2. Save as a narrated book. This will give you a full-text, full-audio, fully synchronized DAISY digital talking book (requires a pre-installed TTS engine in a language appropriate to the text on your hard drive).

  3. Merge several Word documents and then do either 1. or 2.

Also apparent are a set of icons that will allow you to correctly integrate acronyms and abbreviations (for example to have the TTS correctly pronounce the difference between ‘st.’, as in street as opposed to ‘St.’ as in Saint), change settings for page detection, import DAISY styles and validate the resultant mark-up.

The pop up window coming up when choosing a narrated book also allows for the selection of an appropriate bit rate when clicking ‘show advanced’ (remember: the higher the bit rate – the larger the audio file is going to be).

There is (in ‘Settings’ icon) a choice between automated and custom page detection, where ‘automated’ will detect and transform Word pagination, ‘custom’ will transform pages that have been marked-up manually (the DAISY custom page mark-up is available after hitting the ‘Import DAISY Styles’ icon). This also allows for Roman and integer page numbering. Custom page numbering is also recommended when merging several Word documents, as Word pagination will restart with page 1 in each single document.

Starting recommendations

  • Take a simple document with few pages that has some structure (chapters, paragraphs, pages) and open it with Word.

  • Click the ‘DAISY Styles’ icon to identify the structural components in the document (title, headings, etc.). Highlight the title in the document, go to the styles section and select ‘Title’. Highlight the first heading and mark it as ‘Heading 1’. Be aware to maintain the hierarchical integrity of the document (heading1 followed by heading2 AND NOT by heading3, etc.), identical to an outline or table of contents. Next, mark-up all the pages if you don’t use Word pagination (see above).

  • Save the documents as *.docx and the hit the ‘Validate’ icon to find out if you have done everything right. If not, you will be given pointers and instructions to where the problem is and what needs to be done to rectify it.

  • Then chose either option 1. or 2. (see above), select an output folder and fill in other required data in the pop-up menu, then hit ‘Translate’.

If you had chosen option 2 (the narrated DAISY book) you could download and install the AMIS player and listen to - and navigate in your DAISY book.

Possibilities don’t end here: You can use mathematical quotation and special DAISY mark-up such as producer notes (giving additional information to print-disabled users as for example about images) and sidebars (any thing that occurs in the margins of a document). Apart from that, pretty much everything you would find in a Word document (footnotes, tables, images, etc.) will be automatically transformed to either 1. or 2..

If you have any problems with any of the above you are asked to pose those to

http://www.daisy.org/forums/save-as-daisy-microsoft

or rather have a look first if your particular problem hasn’t been solved already.

See also

DAISYpedia Categories: 


This page was last edited by PVerma on Sunday, March 3, 2013 23:27
Text is available under the terms of the DAISY Consortium Intellectual Property Policy, Licensing, and Working Group Process.