DAISY CONSORTIUM

Agenda for General Meeting
AMSTERDAM, May 12 2003

Draft 3, April 28, 2003
Prepared by IBH

1. WELCOME AND ARRANGEMENTS

2003-05-12 9:00
NOTICE: This portion of the DAISY Consortium is a closed meeting. Full and Associate Members and invited guests are authorized to attend.

1. WELCOME

1.1 Welcome
Ingar Beckman Hirschfeldt, President

1.2 Welcome to the Netherlands
Marijke Van Bodengraven, director FNB

1.3 General Arrangements
Maarten Verboom, on behalf of FNB

2. ATTENDANCE

2.1 Introduction of Members' Delegations

• Full Members
• Associate Members

2.2 Confirmation of Voting Delegates

2.3 Staff In Attendance

2.4 Noted Absences

2.5 Invited Guests

WBU Representation, remarks by Norma Toucedo

3. CONFIRMATIONS

3.1 Confirmation of Agenda

3.2 Confirmation of Minute Taker

4. MINUTES OF PREVIOUS MEETING

Toronto; May 14, 2002
Paper gm0304 item4.doc

DRAFT RESOLUTION: That the minutes of the previous General Meeting, held in Stockholm during May 14 2002, be confirmed.

5. FINANCIAL MATTERS

5.1 Statement of Accounts for the Year 2002

Paper gm0305_item5-1.doc Bernhard Heinser, treasurer

DRAFT RESOLUTION: That the Statement of Accounts, recording income and expenditure for the calendar year 2002, be received.

5.2 Balance Sheet at End of Year 2002

Paper gm0305_item5-2.doc

DRAFT RESOLUTION: That the Balance Sheet, for the year ended December 31 2003, be received.

5.3 Auditor's Report

Paper gm0305_item5-3.doc

DRAFT RESOLUTION: That the Auditor's Report, recommending that the General Meeting should approve the Statement of Accounts and Balance Sheet for 2003, be received and noted.

5.4 Adoption of Audited Accounts

DRAFT RESOLUTION: That the Auditor's Report be received, and that the Annual Accounts and Balance Sheet for the year 2003 be adopted.

6. ANNUAL REPORT

Paper gm0305_item6.doc Ingar Beckman Hirschfeldt, President

DRAFT RESOLUTION: That the Annual Report for the year 2002 be adopted.

7. DISCHARGE OF THE BOARD

DRAFT RESOLUTION: That the General Meeting discharges the Board for the year 2003.

8. MEMBERS AND FRIENDS

8.1 Full Members

DRAFT RESOLUTION: To recognize The Swedish DAISY Consortium as a full member. The Swedish Consortium consists of the former full members TPB, The Swedish Library of Talking Books and Braille and SRF, The Swedish association of the Visually Impaired plus nineteen county libraries, the university libraries of Umeå and Mälardalen and The Swedish Association for Persons with Difficulties in Reading and Writing/Dyslexia, FMLS.

To recognize that The Danish National Library for the Blind shares a Full Membership with the Danish Association for the Blind.

To recognize The Japanese DAISY Consortium as a full member. The Japanese Consortium consists of the former full member JSRPD and associate members Nippon Lighthouse and Institute for DAISY editing.

8.2 Associate Members

DRAFT RESOLUTION: That the decision of the President, to accept the following organizations as Associate Members of the DAISY Consortium, be ratified:

• BrailleNet - France
• CPB/WGBH National Center for Accessible Media, Boston, USA
• Educational Testing Service - USA
• Flemish Sound and Braille Library - Belgium
• Korea Blind Union
• Lighthouse for the Blind of Greece - Greece
• National Council for the Welfare of Disabled Persons - Philippines
• National Council for the Blind of Malaysia - Malaysia
• National Institute for the Visually Handicapped, Govt. of India
• Norwegian Board of Education - Norway
• Yayasan Mitra Netra, Indonesia

8.3 Friends

DRAFT RESOLUTION: That the joining of the following organizations as DAISY Friends is noted with pleasure:

• Otari - Japan
• Duxbury Systems - USA
• Alva - Netherlands
• Kurzweil Educational Systems.Inc

9. ELECTION OF PRESIDENT OF THE DAISY CONSORTIUM 2004-2007

DRAFT RESOLUTION: To elect Elsebeth Tank, DBB with acclamation.

10. CONFIRMATION OF MEMBERS OF THE BOARD

DRAFT RESOLUTION: That the names of the twelve persons serving on the DAISY Board of Directors and the Full Members which they represent are noted as follows.

• Ingar Beckman Hirschfeldt (President) from Swedish DAISY Consortium;
• Bernhard Heinser (Treasurer) from Swiss DAISY Consortium;
• John Churchill from Recording for the Blind & Dyslexic;
• Elke Dittmer from Association of Talking Book Libraries Germany;
• Hiroshi Kawamura from Japanese Society for the Rehabilitation of Persons with Disabilities;
• Francisco Martinez Calvo from Spanish National Organization of the Blind;
• Stephen King from Royal National Institute of the Blind;
• Elsebeth Tank (President elect) from Danish National Library for the Blind;
• Mary Schnackenberg from Australia New Zealand Accessible Information Group;
• Ellen Stroud from Canadian DAISY Consortium;
• Maarten Verboom from FNB, Netherlands; and
• Keun-Hae Youk from Korea Braille Library.

11. NEW DAISY CONSORTIUM STAFF

DRAFT RESOLUTION: To thank RNIB for providing the Consortium with Secretary General and administrative support during two and half years.

DRAFT RESOLUTION: To be presented by the board.

12. PLANNING FOR THE FUTURE

12.1 Strategic Plan

Paper gm0305_item12.1.doc Peter Osborne

12.2 Receipt of Goals for 2003 Board Committee chairs

Paper gm0305_item12.2.doc

12.3 Receipt of Annual Work Plan George Kerscher

Paper gm0305_item12.3.doc

13. FINANCE AND BUDGET

13.1 Year-to-date Income and Expenditure Statement

Report from Treasurer.
Paper gm0305_13.1.doc

13.2 Presentation of Budget for the Year 2003 and Beyond

Paper gm0305_item13-2.doc

DRAFT RESOLUTION: That the budget for 2003 be received.

13.3 Fees for Members and Friends

DRAFT RESOLUTION: That the membership fees be maintained at their current levels:
· Joining fee for new Full Members, $35,000;
· Annual fee for full Members, $25,000;
· Annual fee for Associate Members, $2,500;

DRAFT RESOLUTION: That the fee for friends will be changed. Paper gm0305_item13.3.doc Peter Osborne

13.4 Adoption of Budget for 2003 and 2004

DRAFT RESOLUTION: That the budget for 2003, with forward estimates through 2004, be adopted.

14. DAISY FOR ALL

Paper gm 0305_14.doc Hiroshi Kawamura

DRAFT RESOLUTION: To thank Hiroshi Kawamura for conducting this project funded by Nippon foundation.

15. LOCATION OF THE NEXT GENERAL MEETING

DRAFT RESOLUTION: To happily accept the invitation from The Swiss Association for the Blind and Visually Impaired to have the General Meeting 2004 in Zurich.

16. CLOSING AND THANKING

LUNCH

14:00 DAY ONE of DAISY FOR ALL. The participants of the General Meeting is welcome.