Global Accessible Library Steering Committee
Meeting:          8th January 2009
Time:               10:00 a.m. to 6:00 p.m.
Location:         AVH (5 rue Duroc) Paris

1. Welcome from the Chair
Meeting opened at 10.05 am.
2. Apologies:

3. Confirmation of the minutes of Steering Committee meeting 3rd November 2008 
Minutes were confirmed by the committee.
4. The project leader outlined the work that has been done to date. 
Phase 1 timelines were discussed   It was agreed that the April meeting of the steering committee would move from April to March in line with the report from the working groups which is due late Feb.  
The steering committee is to prepare a case for support to fund the next phase of the Global Accessible Library.  (This will be placed on the next agenda March 2009)
The Steering Committee are keeping open the option to allow the final report to be presented to the Steering committee by September, then the final report from the Steering committee to the owning agencies will be completed by the end of October.
5. Review Project Budget Status:  Nothing to report
6. Project Team Meetings November 4-5, 2008:
Revised terms of reference for Discovery and Access team to be approved by steering committee were confirmed.
Steering Committee members are concerned that the Discovery and Access working group ensure that they are identifying and understanding both the discovery and access component of the project.
7. Issues from the Discovery and Access minutes

1. The Steering committee would like to see the survey before it is sent out.
2. Minimum standards for security will be covered by the business model group regarding contractual terms, if they have questions that can pass these through the project leader.
3. It was agreed that the working group should put aside the idea of public domain daisy books at this stage however this should be placed aside for another stage.
4. Automated selection of titles for users should be parked.

8. Issues from the Shared Collection Development team minutes:

1. Public domain cataloguing the SC believes that this might be out of scope, however, if the committee believes this is not out of scope then they should include more details for the steering committee. 
2. It is important that the group prioritise ideas and consider parking some for a later time.
3. This group should be considering collaborative collection development not just sharing it is part of their mandate. What is required to make collaborative collection development effective?
4. This group should be developing standards for libraries to use DRM information in their records refer to Discovery and Access group.

9. Communications plan:
   The communications plan was further developed and a framework was outlined, this will now be filled in by the Project Leader, which will be made available to the Steering Committee for comment.
10. Business Model for Global Accessible Library (project team), Terms of Reference
The terms of reference were modified by the committee and the revised TOR is attached.
Action: FH to discuss with Hiroshi on who from Asia could be part of the Business Model group.
11. Partnership Development (project team), Terms of Reference
The terms of reference were modified by the committee and this attached for the steering committee.
The chair of this group should provide the steering committee with other names that may be suitable for being on this working group.
The steering committee must ensure that when strategic partners are to be approached that the library/organisation based in the home town of the identified partner is informed of the work that is being done.
Action:  Julie to contact Trish Egan from VA to see if she can participate in this group.

12. Meeting schedule:  Next SC meeting – London  

1. Review and endorse the working group reports
2. Team leaders may be invited to attend.
3. Business case for ongoing funding.
4. Next meeting 26th -27th March London

Action: Margaret to follow up with John Churchill about his involvement.
13. Other business:           
Replacement of participants who are unable to continue on the committee
It was agreed that steering committee members should go back to sponsors and ask who should replace them.

14. Meeting closed 6pm.