Present – Ian Bland, Helen Brazier, Francois Hendrikz, Neil Jarvis, Arne Kyrkjeboe, Koen Kkrikhaar, Margaret McGrory 

 Julie Rae and Keun-Hae Youk

Helen – LPD have 325 Euro unspent and asked for ideas for how this might be used.
Margaret - had a conversation with Microsoft about their potential interest in the GAL, but it is too early to pursue in detail at this stage.

ACTIONS:

1. Arrange facilitated teleconference of D&A Working Group with Benetech – Tony Iezzi. This has happened, but the feedback was not as positive as we had hoped. Betsy Beaumon from Benetech is on the DAISY Board and had previously expressed interest to Margaret. Agreed that Margaret and Ian will speak directly with Betsy. Ian to arrange Teleconference as a priority.
2. Request that D&A and Collections WGs combine key elements of both final reports into one report. Ian has circulated the Collections final report, but noted that not everyone had seen the D&A final report. Ian to circulate the reports to everyone. Members to feedback any comments to both Ian and Margaret within one week please. Are the reports ‘fit for purpose’? Following feedback, Ian to start to build the final report.  Helen noted thatreference is made in the Collections report to the expectation of a 1% increase in material overall.  It was thought this is somewhat misleading; that the impact on any one individual will be greater.
3. Rightscom Survey:  Missing Feedback – Contact libraries in Latin America, Japan and China to determine interest in participating in survey – Develop letter of inquiry and arrange for translation -- JR. The translators are in place, but we have not had an update from Julie yet about which countries want to take part. Ian to speak to Kuen Hae about Japan and China.
4. OCLC agreed to identify current LPD members that are also members of WorldCat and to provide cost for those who are not members of WorldCat -- PM
5. Cross check the 18 libraries in WorldCat with those that participated in the Survey; from this develop list of libraries that could be part of first implementation; and list any key libraries missing from both WorldCat and the Survey – JR.  Julie was going to produce a list of people who completed the survey and who are also members of Worldcat. Are they digitally ready to participate?
6. Business model development – draft template of terms & conditions for GAL participation -- status – FH. Francois met with Stephen King to discuss a financial framework. Proposing a similar model to the DAISY Consortium, with a subscription fee for members.  Each library will decide if they pass costs on to their customers. We will need some terms and conditions for participating and a practical pilot to test out.
7. Final Report -- Draft -- JR and MM to develop, subject to availability of WG reports. Ian to take this forward.
8. Communications:  Send names & contact information for national publishers association and significant consumer groups to Project Manager -- ALL

            Please send these to Ian now.
Draft communiqué to national libraries – PM for follow-up (See Item 9) 

• Results of the Benetech-facilitated meeting to define the functional requirements for "discovery" and "access". Covered above.

Discovery & Access – Final report completed and submitted to SC. 
Collections – Final report completed and submitted to SC.
Business Model Development – Draft report submitted to SC
Action:  Francois to confirm if final. 
Partnership Development – On hold -- Need more information before being able to identify/approach potential partners.

Consider:

• Results of Julie's crosscheck (See 5.5)
• "Readiness" based on Rightscom data and criteria identified at our last meeting; namely:

Must have DAISY books
Must have clients
Must have copyright legislation that has exception clauses for print disabilities in place
Must be willing to sign contractual terms that clearly stipulate that the people to whom they give access are eligible and that the books they make available are eligible for lending across borders
Must make their catalogue available
Must be able to deliver online digital content

We need ’First implementation’ libraries information from Julie.
Participation needs to be global. Not just those libraries that responded to the survey.
Participants must be able to exchange library to library digital content.
We need to identify a ‘Ready, willing and able’ list of libraries.
We will need to define in more detail what will be expected of ‘first step’ libraries. What technical capability will they require and what about funding?  Margaret mentioned that if the “Trusted Intermediaries Pilot Project” is funded and goes forward, and there is agreement between the sponsors of both projects (the GAL and the TI pilot) that the two projects become a single initiative, then the selection of the first participants will need to take into consideration the TI project criteria.  (See Item 11)

• Communiqué to National Libraries -- in countries currently participating in the GAL project to make them aware of their country’s participation in this important initiative, to garner their support, financial and otherwise -- Sign off on PM's draft

Julie agreed to draft a document (confirm).
Likely process would be that the letter would be printed on the DC/GAL/IFLA letterhead being used by the GAL project (as used for these Minutes), would be co-signed by the three chairs, and the SC or WG member from each country would ensure the letter is forwarded to their national librarian, possibly accompanied by a ‘local’ covering letter from their CEO.

Are contact details for national libraries available from IFLA?
http://en.wikipedia.org/wiki/List_of_national_libraries

• Lynn Leith (editor DAISY Planet) would be pleased to include an article on the GAL and how things are progressing in the DAISY Planet (either Dec. or Jan., or whenever it would work best for the project) – The SC agreed to accept this offer but after the final report is ready.

SC Final Report – Timetable:
February 15:  PM - Send draft to Steering Committee members
February 15-22:  SC members - Review and record comments
February 22:  SC meeting specifically to discuss, provide feedback and final thoughts on the draft to the PM
February 23-24:  PM - Incorporate SC feedback, refine and finalize report
February 25:  PM - Send “final” to SC for one-day turnaround review
March 1: PM – Send final report to DAISY Board and IFLA LPD Standing Committee. Request feedback via their Chairs to PM

Margaret was invited to take part in a teleconference meeting of the working group of the Stakeholders Platform responsible for developing the concept of a Trusted Intermediaries Pilot Project.  Participating in the meeting were senior representatives from international publishers and alternative format producers, George Kerscher (DAISY Consortium) and Chris Friend (WBU).  The working group has developed a Q&A relating to the project and is in the process of finalizing guidelines for TI participation, should the project go forward.  Funding for the project is being sought.  There is a natural synergy between this project and the GAL -- the GAL is the objective and T.I. pilot is a means to this end.

Next Steering Committee – Wednesday 27 January, 3pm, Helsinki time

Monday 22 February, 2pm European time.
Teleconference to discuss the final report.

Ian to organize teleconferences with support from Helen’s staff
Helen will claim funding back from IFLA underspend